Support for learners
Whatever your journey to your dream career looks like, you will be supported every step of the way.
The College has a number of teams dedicated to helping you with your personal and academic progress – from choosing the right programme and applying, until the day you get your qualification and progress towards your chosen career.
We want to ensure that your time at college is a positive experience – some of the ways we can help you are detailed below.
At Coventry College we pride ourselves in offering high quality additional learning support to learners with disabilities and learning difficulties, and to those who need extra help with their English and maths. There are a wide range of options that are available to you as a learner.
What support do we offer?
- In-class support
- Support at break times during the college day
- Hearing impaired support
- VI support
- Mobility support – practical assistance
- Social and emotional support
- English, maths and assignment workshops
- Assistive technology
- Risk assessments, Personal Emergency Evacuation Plans for wheelchair users/learners with mobility difficulties, expectant mothers risk assessments
- Specific Learning Difficulties Assessments; Exams & DSA assessments
- All learners receiving support participate in a termly review to check on progress and ensure that the service meets their needs and is helping them to succeed.
Learner Services are here to help you with a variety of issues, ranging from transition to college to things that may be going on in your personal life.
The team includes a Learner Involvement Manager, Personal Development and Wellbeing Coaches and an Involvement and Engagement Coach.
The Learner Services staff are here to support those of you who may be anxious about moving on to a college programme. They will support you whilst in college to help you settle in and get used to the step up from school, making sure you are happy with your programme and that you are making friends. They can also offer you information and advice on a variety of issues that may be going on outside of the classroom. You can meet them on a one-to-one basis and work together to find solutions. While working with you they can offer:
- 1:1 sessions where you can talk through what is going on in your life in a non-judgemental environment
- Help to develop strategies and solutions
- Referrals to external agencies as required
- To talk to college staff on your behalf
Issues you can talk to the team about include:
- Anger management
- Problems at home and/or college
- Relationship problems
- Difficulties with family members
- Housing\benefit advice
- Depression\mental health
- Substance misuse
- Eating disorders
- Suicidal thoughts
At Coventry College we provide a dedicated careers service to make sure our learners are informed on all aspects of careers and to support them every step of the way with their career journey.
All learners are helped to develop the skills, knowledge, sense of identity, confidence, and resilience needed to achieve a positive and sustainable progression into their chosen career.
The College provides information, advice and guidance on all aspects of careers including choosing a course, applying for higher education, looking for employment, writing a CV and preparing for interviews.
Learners at Coventry College will have access to:
- Careers guidance interviews and Careers Drop-ins
- Help with CV writing, completing application forms, preparing for interviews, and vacancy searching
- Specialist information and advice about apprenticeships
- Information and advice about college programmes
- Information about careers, employability and enterprise
- Support from staff to help you make well informed, realistic decisions about your future
- Personal Statement drop-ins for those students who are applying to university
- Careers, employability and enterprise books in the Learning Resources Centre which are updated annually
- Higher Education prospectuses in the Learning Resources Centre which are updated annually
In addition, learners will be invited to attend events throughout the year to support your progression, including Higher Education fairs, careers shows, Higher Education talks delivered by guest university speakers and progression events in the local area.
Learners will also receive tutorials on:
- Career planning
- UCAS registration and process (level 3 learners)
- Writing UCAS personal statements
Our Careers Clinics appointments are open to current and prospective learners and anyone outside the college is also welcome to book a session. Careers Clinics give you the opportunity to discuss your options and receive general careers advice, information about college programmes, employment pathways and more.
Whether you’re looking for your first job or wanting to change career, there are a number of things you can do that can help you make the best decision. Firstly, get to know yourself – your strengths, values, interests and ambitions. Next, do your research on your chosen job – make sure you know as much as you can about what the job’s really like and if it’s the right job for you.
Finally, get some advice from a professional – there might be other options or funding schemes open to you that you didn’t know about. And it always helps to have someone impartial as a sounding board to check if you’re doing the right thing.
Visit the National Careers Service for a full list of services available to you.
Inspiring high aspirations at Coventry College
Continuing your journey in further education will bring you many benefits, it is one of the most worthwhile investments you can ever make. Gaining higher level qualifications will increase your earning potential, open up more employment opportunities, give you enhanced personal and professional skills, and widen your access to networks. The great news is that there is more help available than ever before to finance your journey in education.
What financial support is available from the College?
- If you are aged 16-18 years old, programmes are free
- If you are aged 19 + you do not have to pay for Entry or Level 1 programmes, or GSCE English and maths, if you have not already achieved GCSE grade A-C
- If you are aged 19 + and are in receipt of unemployment benefits/Universal credits, you do not usually have to pay for Level 1 and 2 programmes
- If you are aged 19+ and studying a qualifying Level 3 or 4 programmes, you can apply for an Advanced Learning loan from the government to cover the cost of your fees.
Many of our learners receive support towards their travel, study and childcare expenses via our Learner Support Fund
The financial support you can receive depends on your age, the level of programme you will be studying and your family/personal income. Some support is accessed through the College and some you will need to apply to other organisations for.
Payment of fees
If you are required to pay tuition fees, we will inform you and invoice you at the point you enrol for the programme.
We have a number of ways you can pay your fees
- 100% Settlement – This can be made by cash or cheque or credit/debit card
- Instalments – We can arrange for you to pay over 3 instalments
- Employer Sponsorship – If your employer has agreed to pay your fees and you would like us to invoice them, then download the Employer Fee Payment Contract or request one from Student Services. You need to get this completed by an authorised representative of your company and you need to bring it along when you enrol.
Coventry College recognises that our college support funds have an important role to play in removing barriers for learners accessing and completing further education courses. It is the aim of Coventry College to use the funds to make the maximum impact on recruitment, attendance, retention, achievement and success rates.
What are the funds and am I eligible?
- 16-18 Vulnerable Bursary (16-18 VB) – Learners aged 16-18 on 31st August 2021, who are in care or a care leaver or they receive Universal Credits (in your own name) and ESA or DLA (in your own name) in addition to Universal Credits and enrolled on an FE programme.
- 16-18 Discretionary Bursary (16-18 DB) – Learners aged 16-18 on 31st August 2021, whose household income is below £25,000 and enrolled on an FE programme.
- 19+ Learner Support Fund (19+ LSF) – Learners aged 19+ on 31st August 2021 who have not taken out an Advanced Learner Loan, whose income is below £25,000 and enrolled on an FE programme.
- Advanced Learner Loan Bursary (ALLB) – Learners aged 19+ on 31st August 2021, have been approved for an Advanced Learner Loan, whose income is below £30,000 and enrolled on an FE programme.
Who is not eligible for the funds?
- Learners who have not enrolled onto a programme of study at Coventry College.
- If the learner is eligible but it is more appropriate for them to receive support through learning support for the same purpose
- Learners on Job Centre Plus (JCP) Work Programmes or similar schemes are not eligible for childcare or travel support if these expenses are covered by JCP
- Learners who have been released on temporary licence (ROTL)
Waged Apprentices or provision with learning aims which are wholly identified as funded by other sources.
- Learners studying on Higher Education programmes
- Learners enrolled on Non-Funded programmes
- Learners who are paying tuition fees for the course themselves
Will the funds cover my living costs?
No. All bursary payments are intended to support programme-related costs only and should not be used for living expenses.
When should I apply for the funds?
You should apply for one of the funds as soon as possible after you have enrolled for your programme. The amount of money we receive from the Government is limited, therefore we cannot guarantee funding. Learners who are eligible for support are not automatically entitled to it, so should apply as early as possible.
How do I apply?
You can only apply once you have enrolled onto an eligible programme and will need to see the Learner Funding Team with the evidence required to make an application. This can only be done within the college with a member of the Learner Funding Team, enquire at Reception to find out where they are.
What evidence do I need to provide?
- Evidence of your household income – at least 2 recent payslips or a recent bank statement showing benefits being paid in.
- For 16-18 VB learners – a letter from social services showing you are in care or a care leaver.
- Your bank details – Only if we need to make any payments to you.
- Or if you receive NASS; your ARC card and a recent Post Office receipt with your Aspen Card.
- And if applicable, a copy of your Advanced Learner Loan approval letter.
What might I receive if I am eligible?
If you are approved you may receive a contribution towards essential course costs, dependant on your situation, such as travel, course materials, tuition fees, childcare, trips, and free meals (16-18) depending on funds available.
|16-18 VB||16-18 DB||19+ LSF||ALLB|
|Non-mandatory, course related trips|
How will I receive my funding if I am approved?
Please refer to your college email as information will be sent there when your application is assessed.
|Course materials||Single payment||Internal Transfer|
|Non-mandatory, course related trips||Upon approval||Internal Transfer|
|Code sent through email
|College meals||Daily||Payment on College ID Card|
|Childcare costs||Monthly||Paid to Provider|
|Tuition fees||Upon approval||Internal Transfer to Finance|
|Weekly payments||Weekly||Bank Transfer/Cash payment|
Will I receive a travel allowance each month?
Yes (depending on your eligibility), but your bus pass is based on your attendance and behaviour at college. We will check your attendance each term and if it is deemed unsatisfactory, we will not provide you with a travel allowance for the following term. You will be placed on a travel plan, receiving day tickets for 2 weeks to see if your attendance improves. If you feel you have a good reason for your low attendance, you can make an appeal to the Learner Funding Team. However, it will be at their discretion whether to reinstate your travel allowance and we will contact your tutor to ask for their opinion on the matter to guide us in our decision making.
The bus pass you receive will be dependent on your age and distance from the campus you attend and the form of payment will be outlined in your assessment email sent to your college email address.
If you are driving yourself to college you will receive a contribution towards your travel costs, this will be dependent on your age and distance from the college.
If I need childcare funding, what help will I receive?
The childcare funding you receive will be a contribution to your childcare fees, based on the time you are at college. We will not be able to fund childcare fees outside of your college hours.
Childcare payments will be made to your childcare provider unless specific circumstances prevail. The college will pay a maximum of
- £25 per session (am/pm) or a total of £50 for a full day per child
- £5 per session for before or after school clubs
Up to a maximum of £250 per week – regardless of the number of children.
The college will not be responsible for any additional fees incurred over the maximum of £250 and this will be the learners’ responsibility to cover.
For further details of the childcare funding please refer to the Childcare Pack you will be given when you apply.
Please note: if you wish to apply for childcare, you will not receive any support towards your tuition fees. You will need to decide if you wish to claim Childcare OR Tuition Fees as the college is unable to support learners for both funds. If you choose childcare, this will only be paid after you have made a payment towards your tuition fees, if applicable.
If my application is approved for the Vulnerable Bursary, what will I receive?
If you are approved for the 16-18 Vulnerable Bursary you will be eligible for up to £1200 per year. The amount you are eligible for is dependent on how quickly you complete your application, the length of your course and the mode of attendance (full time or part-time). We will calculate this in the following way:
- If you apply from September to December, you will receive the full amount of £1200 divided into the number of weeks remaining from the date of your first payment/ your application is approved.
- If you apply from January to April you will receive £800 divided into the number of weeks remaining from the date of your first payment/ your application is approved
- If you apply from April onwards or in the third term, you will receive £400 divided into the number of weeks remaining from the date of your first payment/your application is approved.
From your allocation we will pay for all your essential course costs, (these will be made “in kind”, transferring money on your behalf to the relevant college department).
Also from your allocation we will contribute towards your travel costs, if required, this will be in the form of a termly bus pass.
The remainder of your allocation will be paid weekly, directly into your bank account. However, this is entirely dependent on your attendance and behaviour at college and should this be unsatisfactory for any particular week, then your payment(s) may be withheld.
Where can I get further information?
Due to the volume of applications, during the months of August and September, we may be unable to discuss applications or answer questions about financial support over the phone. We therefore, advise you to speak to the Learner Funding Team or email: firstname.lastname@example.org
Can I appeal my funding decision?
Yes. If you disagree with a decision regarding your application, please complete the Learner Funding Appeal Form. Complete and return the form to the Learner Funding Team and attach any supporting evidence. You will receive a decision within 10 days of the form being handed in.
What is an Advanced Learner Loan?
Advanced Learner Loans give individuals access to financial support for tuition costs similar to that available in Higher Education and are administered by Student Finance England.
Applying for an Advanced Learner Loan
You can apply for an Advanced Learner Loan on the Government website here.
- You can apply for an Advanced Learner Loan to help with the costs of a programme at college or training provider in England.
- Loan eligibility doesn’t depend on your income and there are no credit checks.
- It’s best to check if you’re eligible before you apply for an Advanced Learner Loan.
- Different funding is available if you want to study in Scotland, Northern Ireland or Wales.
Whether you qualify for an Advanced Learner Loan depends on your:
- College or training provider
- Nationality or residency status
- You must be 19 or older on the first day of your course
Your course must be:
- A Level 3, 4, 5 or 6 qualification, e.g. BTEC Level 3 OR Level 4 Diploma
- At an approved college or training provider in England
Check with Learner Services to see if your programme is eligible.
What you’ll get:
How much you get depends on:
- The type of course
- Your course fees
- The maximum loan available for your course
The minimum loan you can get is £300 and is paid directly to your college or training provider.
You don’t have to borrow the full cost of your tuition costs if you don’t want to – you can pay for some of it yourself
Number of loans you can get
If your programme starts on or after 1 August 2021 you can apply for up to 4 loans and you can get more than one at the same time.
You can apply for another loan to take the same level of a programme, e.g. the same level qualification in History if you’ve already had a loan for the same level in Maths.
You can get 3 more loans for non A Level programmes either before or after your course of A Levels.
You can only apply once for an Access to Higher Education course
Your nationality or residency status
In most cases, all of the following must apply. You must:
- Be living in the UK on the first day of your course
- Be a UK national or have ‘settled status’ (this means there are no restrictions on how long you can stay)have been living in the UK, Channel Islands or Isle of Man for 3 years before starting your course
If you have settled status because you’re a victim of domestic violence, you do not need to have lived in the UK, Channel Islands or Isle of Man for 3 years.
You may also qualify if you’re:
- A UK national, or someone with settled status, but you live in the European Economic Area (EEA)
- An EU national or a family member of one
- Not a UK national but you’ve lived in the UK for at least 20 years (or at least half of your life)
- A refugee or a relative of one
- A migrant worker
- The child of a Swiss national
- The child of a Turkish worker
- Under humanitarian protection or a relative of someone who has been granted it
- A serving member of the UK armed forces (or their spouse, civil partner or a dependent parent or child living with them) doing a distance learning course from outside the UK that started on or after1 August 2017
- Someone granted ‘Calais leave’ to remain or a child of someone granted ‘Calais leave’ to remain – if your course starts on or after 1 August 2020 and you’ve lived in the UK for at least 3 years before the first day of the first academic year of your cours
Student finance for EU, Swiss, Norwegian, Icelandic or Liechtenstein nationals from August 2021
If you’re starting a course on or after 1 August 2021, you must have settled or pre-settled status under the EU Settlement Scheme to get student finance.
You need to have started living in the UK before 31 December 2020 to apply to the EU Settlement Scheme. If you’re coming to the UK from 1 January 2021, you may need to apply for a visa to study in the UK.
Irish citizens do not need to apply for a visa or to the EU Settlement Scheme. They can apply to the EU Settlement Scheme if they wish to – for example, to apply on behalf of a child.
How to apply – Coventry College
1. Check the programme you wish to do qualifies for the loan.
2. You can apply for the loan after you have enrolled for your programme.
3. Ask for the ‘Learning and funding information letter’ at enrolment – you will need this letter to apply for the loan. It contains the details about your programme.
4. To apply online – you’ll need to register first. You will be given a ‘Customer Reference number’ when you register – keep this safe as you will need this every time you get in touch with Student Finance England.
5. You can apply by post if you can’t apply online.
6. You’ll get a letter or email confirming your loan – usually within 2 weeks if you apply online providing you have given all the information required in the application (postal applications take longer).
What you need to know
You can’t apply until you get a ‘Learning and Funding information letter’ from your college or training provider.
You can apply for a loan without a National Insurance number but you must have one before the loan can be paid.
Apply by post
If you can’t apply online, apply by post – you will need to download the paper application. Complete the application and send it in post to the address given on the form.
Proof of identity
If you’re a UK national, include your UK passport details in your application as proof of identity. If you forget, use the ‘UK passport details form’. (Including these details in the application will avoid any delays with the process).
If you do not have a UK passport (or it has expired), send your original birth or adoption certificate to Student Finance England.
If you need to contact Student Finance England, always include your name, address and customer reference number which you will have been given when you first registered. This is an 11-digit number. You can find it on letters or emails you had from Student Finance England.
If you’re from an EU country, send your EU passport or identity card the first time you apply.
Use the ‘Evidence return form’ if you need to send extra information to support your application, e.g. proof of residency status, available to download from the website.
You will have to start paying your loan back when both of the following apply:
- You have finished your programme
- You start earning £27,295 a year, £2,274 a month, or £524 a week (subject to change, please check the Advanced Learner Loan website for the latest information)
Changes to an application
Once your application has been approved you can log in to your account to make any change online.
You may apply to get money from the Loan Bursary Fund after you’ve received a letter approving your Advanced Learner Loan.
The money can help pay for things like:
- Programme materials and equipment
Speak to Learner Services for information about how to apply.
Childcare funding depends on your age, whether you are under 20 or 20 and over.
If you are under 20 you apply to the national Care to Learn scheme, and you can get up to £160 per week towards childcare costs, including deposit and registration fees.
For further details of the scheme and to apply online visit gov.uk/care-to-learn/ or phone the Care to Learn helpline on 0800 121 8989
For help in finding a childcare provider, you can visit the Coventry Family Information Directory
If you live outside Coventry visit your own local authorities Family Information Service.
20 and Over
For childcare funding, if you are aged 20 and over you will need to apply to the college Learner Support Fund. You can find more information about this in the section above.
Thinking of studying for a Higher Education qualification?
You can apply for loans to cover your tuition fees and help towards your living costs. The two main types of finance available are a Tuition Fee Loan and a Maintenance Loan, and there are other grants available too.
Tuition Fee Loan
As a full-time student, you are entitled to a Tuition Fee Loan of up to £9,250 each year to cover your fees (this doesn’t depend on your household income), you won’t have to pay this back until you’re earning over £27,295 a year.
The good news is that Coventry College’s tuition fees are only £5,500 per year.
Part time students can apply for a tuition fee loan of up to £6,395 but Coventry College’s fees for part time courses vary between £2,950 and £4,495.
- Your course must be in the UK and be a HND, HNC a Foundation Degree or a First Degree
- It must be your first higher education qualification.
- You can only apply if you’re a UK national or have ‘settled status`
- You normally live in England
- You’ve been living in the UK for 3 years before starting your course
You won’t start paying your loan back until you’ve finished your Higher Education course and your income is more than £27,295 per year. See below for the repayment amounts in relation to your salary.
|Annual Income Before Tax||Monthly Salary||Monthly Repayment|
Support with living costs
As a full-time student you can claim the Maintenance Loan to help with your living costs. The grid below shows how much you the maximum you can claim and the amount you receive is means tested on your household income.
|FULL TIME STUDENT||ACADEMIC YEAR 2021/2022|
|Living at home||Up to £7,987|
|Living away from home, outside London||Up to £9,488|
|Living away from home, inside London||Up to £12,382|
|You spend a year of a UK course studying abrord||Up £10,866|
Please note that From 25 March 2016 non-UK EU students must have lived in the UK for 5 years before starting their HE course to be eligible for a Maintenance Loan.
Disabled Students’ Allowances (DSAs)
DSAs are available to students who have extra costs because of a disability, long-term health condition, mental health condition or specific learning difficulty. DSAs don’t depend on household income. How much you get depends entirely on your circumstances. DSAs don’t have to be paid back.
The Childcare Grant helps with up to 85% of your childcare costs if you have dependent children under 15 (under 17 if the child has special educational needs) in registered or approved childcare. You can get up to £179.62 a week for one child or up to £307.95 a week for 2 or more children, depending on your household income. This doesn’t have to be paid back.
Parents’ Learning Allowance
Parents’ Learning Allowance is to help with course-related costs if you have dependent children. You can get between £50 and up to £1,821 a year depending on your income and the income of your dependents. This doesn’t normally have to be paid back.
Adult Dependents’ Grant
Adult Dependents’ Grant can help you if you have an adult who depends on you financially. You can get up to £3,190 a year depending on your income and the income of your dependents. This doesn’t have to be paid back.
If you need any further information on Higher Education funding and to apply, please visit gov.uk/student-finance
For information on loan repayments visit gov.uk/repaying-your-student-loan